You are using an outdated browser. Please upgrade to a more recent browser for a better experience.
Consumers are more sophisticated and skeptical, preferring experiences over brands, moments over bargains. Legacy advertising and marketing no longer have that impactful reach. This consumer shift hasn’t just changed brand experience marketing — which makes events more personal and tailored — but also the way managers approach sponsorship. More than ever, it’s crucial for show managers to challenge traditional sponsorship programs and take those extra (nuanced and digital) steps to understand and offer features that make sponsorship stand out.
These tips to upgrade your sponsorship program will help your sponsors connect with your shared audiences throughout the event cycle. Plus, these ideas offer sophistication and the personalized approach people want.
Some sponsorship approaches remain the same because they work so well, and certainly one of the mainstays is deep knowledge of all stakeholders. A thorough understanding of your organization’s needs and goals, as well as those of sponsors, is essential. Ask yourself:
Editor’s Note: Remember you don’t have to offer EVERYTHING to everyone. Don’t dilute the value of your sponsorships by offering to every level. Premier participants should have access to certain things that no one else does.
The more you know your audience, the more insights you’ll gain when bringing them the right experience. This comes in the form of attendee surveys, social media analytics, sales feedback, and other data-collection tools. Previous event data is certainly relevant. Just make sure the key inquiries about past conferences focus on overall audience perceptions. Another key element to review is which exhibitors attracted the most attendees.
For content opportunities, you can measure the number of social media followers and shares, event mentions, reviews, etc. Search engine analytics offer an excellent method to track event website visits, including video views and downloads, and help determine which topics resonate — giving you a lens into future sponsorship designs.
With a full understanding of your audiences, sponsors, and organization goals, you’ll have a clear picture of how your event will look in relation to sponsorships and exhibitors. Attendee data will help you sell sponsorships and ensure you’re targeting the appropriate companies and building the right eco-system. For instance, you might need to approach a whole different set of sponsors depending on what the attendee demographic data reveals.
Signage and logo visibility is not enough. Increasingly, sponsors want to be more integrated with a show or meeting to create deeper relationships with audiences. Today’s dynamic brand experiences offer sponsors alternative engagements to increase networking opportunities, thought leadership, and supercharge lead quality.
Relevant offerings include session sponsorships, executive forums, thought-leader stations, community activities, and exclusive networking meetings. Getting input from sponsors can also go a long way in setting up your program for success. Bringing in potential sponsors for a strategy session and brainstorm to learn about their business priorities and desired results can uncover new ideas and engagement opportunities.
As digital tech (and tech advances in general) provides attendees more reach during events, it also provides more reach for sponsors. Sure, signage and other collateral should showcase sponsors, but here are more solutions for promotional value:
As with tech and promotion, sponsorship deals should be just as flexible and rewarding. Think through dynamic, out-of-the-box solutions, like offering pricing based on foot traffic or charging more for sponsorship opportunities in high-traffic areas (seating areas, charging stations, etc.).
Here are some additional customization options:
Organizers who attract and retain high-value sponsors have the potential to add more heft to their events — including increased attendee engagement and return on investment for sponsors. This ultimately provides a real and meaningful impact on the overall success of the event itself long after it’s over. After all, strong, long-lasting partnerships are essential in a fast-changing world.
Seven quick questions to personalized strategic planning resources
A comprehensive guide to what’s trending in brand experience
The secret to managing the relationship with your speakers to ensure a meaningful event
Getting the Most from Technology
How meeting planners and show managers can incorporate technology to increase engagement
Engaging the experts